Human Resource Administrator

Human Resource Administrator

Albuquerque, NM 87102


Salary: $45,000.00 to $55,000.00 /year


New Mexico Legal Aid seeks Human Resource Administrator

New Mexico Legal Aid (NMLA) seeks an experienced Human Resource Administrator to complete the organization’s Human Resources functions, including but not limited to recruitment, employee relations, EEO, safety, worker’s compensation, payroll, benefits and compensation. Also responsible for developing and driving creative HR initiatives and activities.

NMLA fights to secure justice for the low-income populations, including Native American and migrant populations, throughout the state. NMLA is committed to helping low income people in their struggle to access food, shelter, security and to preserve their unique cultural heritages.

Ours is one of New Mexico’s largest law firms and has 11 offices across the state. Through community outreach, videoconferencing and a centralized telephone and online intake system, NMLA strives to serve clients regardless of their distance to a physical office.

We offer an excellent benefits packets to include medical, dental and vision insurance, paid life insurance and LTD, generous time -off, 403(b), health expense reimbursement, FSA and more!

Essential Functions:

Management Consultation and Employee Relations:

  • Serve as a link between management and employees by handling questions and helping resolve work-related problems.
  • Conduct workplace investigations as directed
  • Advise managers on organizational policy matters as directed.
  • Advise managers on all disciplinary actions and terminations and sit in where necessary.
  • Drive initiatives for employee engagement.
  • Provide current and prospective employees with information about policies, job duties, working conditions, wages, and opportunities for promotion and employee benefits.
  • Handle and track FMLA requests, and ADA requests as directed, with outside third-party assistance as needed.
  • Create and drive initiatives for employee recognition programs.
  • Oversee exit process and ensure exit interview is conducted (by outside third party if applicable).

Benefits Administration and Compensation, including Payroll Duties:

  • Pre-process Bi-weekly payroll in payroll software per established procedures to be approved and processed by the Senior Accountant.
  • Enter all new hire information into the payroll system, to include W-4 information.
  • Ensure tracking of all leave time is accurate, regularly run reports and review.
  • Act as the first point of contact for benefits questions and assist employees with all issues.
  • Assist new employees with online enrollment of benefits.
  • Ensure all new hire benefits deductions and benefits terminations are entered into the payroll system.
  • Schedule and oversee annual open enrollment.
  • Oversee and administer HRIS and assist employees with questions.
  • Ensure all new employees are contacted by the 403(b)-plan administrator.
  • Enter all 403(b) information into the HRIS.

Performance Management:

  • Create, implement, oversee and revise training programs as necessary.
  • Track performance review due dates.

Recruiting and Onboarding:

  • Manage the recruiting and hiring process, place ads as needed, screen applicants.
  • Maintain all interview notes, guides, resumes, etc. as per federal retention guidelines and/or LSC guidelines, whichever is more stringent.
  • Assist with planning and conducting new employee orientation, onboarding and oversee training in a manner to foster positive attitude toward organizational objectives.
  • Carry out the onboarding and off-boarding process for all employees and ensure completion of new hire orientation and onboarding checklists and exit checklists.
  • Administer employment contracts and offer letters as necessary.

Safety and Worker’s Compensation:

  • Administer safety and emergency business continuity programs and maintain safety training records.
  • Administer worker’s compensation program, fill out necessary reports and administer return-to-work program.
  • Administer Fleetwatch program for all NMLA drivers and monitor regularly.

Administrative Duties:

  • Maintain employee personnel files, new hire paperwork, forms and other related documents as per federal and/or LSC guidelines, whichever is more stringent.
  • Complete initial I-9 forms as needed and conduct regular quarterly audits, maintaining terminated employee I-9s as per requirements.
  • Maintain records and compile statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, and absenteeism rates.
  • Track terminations and report to payroll company for final paycheck processing as needed.
  • Complete PAFs (personnel action forms) for all changes in employee status.
  • Attend staff meeting and other meetings as required.
  • Performs other duties as assigned.
  • Participate as necessary in creation of needed HR forms, update of employment handbooks, orientation documents, new hire documents, policies, etc.
  • Other duties and special projects as assigned.

Required Qualifications (includes education, skills and experience): The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Bachelor’s Degree in Business Management or related field
  • 3-5 years of experience as a Human Resources Generalist.
  • Knowledge of HR principles and federal/local regulations.
  • Experience working with an HRIS.
  • Strong payroll experience.
  • Strong knowledge of benefits programs.
  • Must have knowledge of recruitment strategies.
  • Exhibit extraordinary discretion and flexibility.
  • Strong verbal and written communications skills and ability to work with diverse staff, Board members and other partners.
  • Ability to work with a minimum of supervision; ability to work as a member of a team and independently.
  • Must possess the ability to manage multiple tasks and must maintain strict confidentiality regarding sensitive matters.
  • The ability to build collaborative relationships within the staff.
  • Computer literacy to include Microsoft Office or similar software products.
  • Ability to read and interpret documents such as policies, operating and maintenance instructions, and procedure manuals.
  • Reliable personal vehicle, valid driver’s license, insurance and excellent driving record.

Preferred Qualifications:

  • PHR or SHRM-CP certification.
  • Database management skills.
  • Three years’ experience in a non-profit or professional legal office setting.

TO APPLY: Please submit a current resume and contact information for three professional references by 5 p.m. Mountain Standard Time on Friday, June 5, 2020

Salary: DOE, NMLA is an EEO Employer.

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